Auto Top up rooms
This page explains how to offer only a limited number of your rooms for sale and add increase the inventory whenever one room is booked.
Contents
Use
You can use this method if:
You have a number of individual rooms connected to individual listings at a channel and want to limit the number of rooms you offer at any one time.
How it works
Bookings are assigned to the 'real' room (Top-up). The virtual room (Double) will control the maximum number of units available in Top-up
The total number of units/rooms available will show as the lower number and will be 'topped - up' as each new booking is created in the calendar, until the total bookings meet the total inventory.
Set up
Example: A hotel has 10 double rooms. They want to offer only 2 rooms for booking and open an additional room whenever they receive a booking.
Step 1: Create "real" room
- Go to {{#fas:cog}} (SETTINGS) PROPERTIES > ROOMS and add a room
- Go to {{#fas:cog}} (SETTINGS) PROPERTIES > ROOMS > SETUP
- Give room a "Name"
- Set "Quantity" = 10
- If you do not want to show the room on the booking page set Sell Priority = Hide (optional)
- Set Overbooking Protection =Property
- Use the context help {{#far:question-circle}} for further setup instructions.
Step 2: Create a virtual room (Double)
- Go to {{#fas:cog}} (SETTINGS) PROPERTIES > ROOMS and add a room
- Go to {{#fas:cog}} (SETTINGS) PROPERTIES > ROOMS > SETUP
- Give the room a "Name"
- Set "Quantity" = 2
- Set all other settings to the same characteristics as your "real" room
- If you do not want to show the virtual room on the booking page set Sell Priority = Hide (optional)
- Set Overbooking Protection =Property
Step 3: Set dependencies for the virtual room
Double
Go to {{#fas:cog}} (SETTINGS) PROPERTIES > ROOMS > DEPENDENCIES and set:
- Requires Availability in = Top-up
- Combination Logic = Any room must be available
- Assign Bookings to = Top-Up
Top-up
Go to {{#fas:cog}} (SETTINGS) PROPERTIES > ROOMS > DEPENDENCIES and set:
- Use Prices from = Double (Double needs prices for availability calculation)
Step 4: Check existing bookings
If you already have bookings in the virtual room type you need to move them to one of the real room