Difference between revisions of "Hostel and Retreat Setup"

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[[Category:Rates]]
 
[[Category:Rates]]
 
[[Category:Properties]]
 
[[Category:Properties]]
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  ''This page explains how to set up dorms or other shared rooms''
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[[Category:Dorms]]
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==Setup ==
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<div class="heading">Dorms</div>
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  This page explains how to set up dorms or other shared rooms
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=Setup =
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== Step 1 - Setup your Rooms ==
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Go to  {{#fas:cog}} (SETTINGS)  > PROPERTIES > ROOMS and add a room for each dorm you have.
  
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=== Step 1 - Setup your Rooms ===
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To set them up go to   {{#fas:cog}} (SETTINGS) > PROPERTIES > ROOMS > SETUP
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Go to  '''SETTINGS''' -> '''PROPERTIES''' -> '''ROOMS''' and add a room for each dorm you have.
 
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To set them up go to  '''SETTINGS''' -> '''PROPERTIES''' -> '''ROOMS''' -> '''SETUP'''
 
 
*set ''Quantity of This Type''  to the number of beds in this dorm. If you do not offer a special children price set ''Maximum Adults'' to "Use Guests" and ''Maximum Children'' to ''Dont Ask''
 
*set ''Quantity of This Type''  to the number of beds in this dorm. If you do not offer a special children price set ''Maximum Adults'' to "Use Guests" and ''Maximum Children'' to ''Dont Ask''
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*set ''Unit Allocation'' to ''One per Guest''
 
 
*set ''Maximum Guests'' to the number of beds you have.  
 
*set ''Maximum Guests'' to the number of beds you have.  
  
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[[Media:hostel1.png|view large]]
 
[[Media:hostel1.png|view large]]
  
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*'''Collect Number of Guests''' = Yes
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*'''Display Name for Dorm''' = Optionally add a name to show on the booking page if required in all activated languages
 
*Set the "Accommodation Type" = Dorm
 
*Set the "Accommodation Type" = Dorm
  
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=== Step 2- Set your Prices ===
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[[Image:hostel2.png|600px|link=]]
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'''Using Daily Prices:'''
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[[Media:hostel2.png|view large]]
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*set ''Unit Allocation'' to ''One per Guest''
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[[Image:hostel3.png|600px|link=]]
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[[Media:hostel3.png|view large]]
  
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Go to SETTINGS-> PROPERTIES-> ROOMS> DAILY PRICES enter a price for each number of guest which can book.  
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== Step 2 - Set your Prices ==
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===Using Daily Prices===
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Go to PRICES > DAILY PRICE SETUP and create a daily price for each number of guest which can book.  
  
 
Example:  
 
Example:  
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*Daily price 3: "Maximum Guests" = 3.  
 
*Daily price 3: "Maximum Guests" = 3.  
  
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Then go to the CALENDAR and enter your price.
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Then go to the CALENDAR or PRICES > DAILY PRICE and enter your price.
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'''Using Rates:'''
 
  
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Go to '''RATES''' click on ADD RATE to open the rate popup.
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===Using Rates===
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Go to PRICES > RATES click on ADD RATE to open the rate popup.
  
 
*enter your bed price per night under both ''Single Price'' and ''Extra Person''
 
*enter your bed price per night under both ''Single Price'' and ''Extra Person''
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Bookings for one person will be offered the Single price. Bookings for two people will be offered the Single plus Extra person price. Bookings for three people the Single plus two Extra person etc.
 
Bookings for one person will be offered the Single price. Bookings for two people will be offered the Single plus Extra person price. Bookings for three people the Single plus two Extra person etc.
  
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[[Image:hostel2.png|600px|link=]]
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===Offer the whole dorm at a discounted price===
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[[Media:hostel2.png|view large]]
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Set up the price for the whole dorm as  ''Room Pricer'' for ''Max Room Capacity''.
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'''Optionally you can also:'''
 
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*Offer the whole dorm at a discounted price. Enter the price for the whole dorm in ''Room Price'' and set ''Room Price For'' to ''Max Room Capacity'' or the minimum number of people this rate applies to.
 
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[[Image:hostel3.png|600px|link=]]
 
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[[Media:hostel3.png|view large]]
 
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*if you offer a discounted price for children enter this into ''Extra Child''. If you use this go go  '''SETTINGS''' -> '''PROPERTIES''' -> '''ROOMS''' and set ''Maximum Adults'' and ''Maximum Children'' to the max number you allow in this dorm.
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===Discounted price for children===
 +
If you offer a discounted price for children enter this into ''Extra Child''. If you use this go go  '''SETTINGS''' -> '''PROPERTIES''' -> '''ROOMS''' and set ''Maximum Adults'' and ''Maximum Children'' to the max number you allow in this dorm.
  
 
==Manage bookings ==
 
==Manage bookings ==
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==Channels / OTAs ==
 
==Channels / OTAs ==
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If you plan to sell your Dorm Beds on a booking Channel, then please check the specific requirements for pricing and dependencies to ensure you meet their requirements.
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If you plan to sell your dorm Beds on a booking channel, then please check the specific requirements for pricing and dependencies to ensure you meet their requirements.

Latest revision as of 01:32, 19 May 2021

Dorms
This page explains how to set up dorms or other shared rooms

Setup

Step 1 - Setup your Rooms

Go to {{#fas:cog}} (SETTINGS) > PROPERTIES > ROOMS and add a room for each dorm you have.

To set them up go to {{#fas:cog}} (SETTINGS) > PROPERTIES > ROOMS > SETUP

  • set Quantity of This Type to the number of beds in this dorm. If you do not offer a special children price set Maximum Adults to "Use Guests" and Maximum Children to Dont Ask
  • set Maximum Guests to the number of beds you have.

600px view large

  • Collect Number of Guests = Yes
  • Display Name for Dorm = Optionally add a name to show on the booking page if required in all activated languages
  • Set the "Accommodation Type" = Dorm

600px view large

  • set Unit Allocation to One per Guest

600px view large

Step 2 - Set your Prices

Using Daily Prices

Go to PRICES > DAILY PRICE SETUP and create a daily price for each number of guest which can book.

Example:

If a dorm can accommodate three guests you will need three daily prices:

  • Daily price 1: "Maximum Guests" = 1.
  • Daily price 2: "Maximum Guests" = 2.
  • Daily price 3: "Maximum Guests" = 3.

Then go to the CALENDAR or PRICES > DAILY PRICE and enter your price.

Using Rates

Go to PRICES > RATES click on ADD RATE to open the rate popup.

  • enter your bed price per night under both Single Price and Extra Person

Bookings for one person will be offered the Single price. Bookings for two people will be offered the Single plus Extra person price. Bookings for three people the Single plus two Extra person etc.

Offer the whole dorm at a discounted price

Set up the price for the whole dorm as Room Pricer for Max Room Capacity.

Discounted price for children

If you offer a discounted price for children enter this into Extra Child. If you use this go go SETTINGS -> PROPERTIES -> ROOMS and set Maximum Adults and Maximum Children to the max number you allow in this dorm.

Manage bookings

For online bookings containing multiple beds the system will create a group booking with one master booking showing the invoice for all beds and and individual linked bookings for each bed. The Group_Bookings help page gives more information on how to manage group bookings.

When manually adding a booking for a dorm you can assign a free bed via the "Unit" selector in the "Summary" tab of the booking. If you are adding a booking for multiple beds use the "Allocate" button to allocate beds.

Channels / OTAs

If you plan to sell your dorm Beds on a booking channel, then please check the specific requirements for pricing and dependencies to ensure you meet their requirements.

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