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Beds24>Annette: /* Manual creation */

2020-10-15T16:04:03Z

‎Manual creation

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Beds24>Annette at 19:31, 11 March 2019

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Beds24>Annette at 13:10, 2 March 2019

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New page

[[Category:How to]]
[[Category:Introduction]]
''This page explains how to set up your account''

== Set Up help ==
'''You're now only a few steps away from accepting on-line bookings. We recommend you let our [http://www.beds24.com/wizard/index.php Setup Wizards] guide you through the process.'''

There is context sensitive help throughout our system. If you are stuck, click on the '''?''' icons. You can also use this [[Main Page|Wiki]] for help.'''

We provide a range of [[videos|video tutorials]].

<span class="circle" >Tip</span> ''Where you see this'' [[Image:copy.png|20px|link=]] ''icon you can click and then copy the value of this setting to other rooms or properties.''

== Terminology ==
'''Properties''' can be Hotels, Hostels, B&B´s, apartment houses, camp sites, etc. the system can handle multiple properties of different types.

A property can have only one or very many different rooms.

'''Rooms''' can, but do not need to, represent ''physical'' rooms; they are a way of splitting your property into separately bookable units.

These units or "Rooms" could be guest bedrooms, hostel dormitories, individual beds in backpackers, camp sites, houseboats, holiday homes, individual hotel suites, cabins, tours, classes or cars etc.

An '''Offer''' is the price combined with certain conditions. Each room/unit has one or more offers. "Offer 1" is your standard offer to the guest which is always displayed.

== Multiple Properties or Rooms ==

Hotels, B&B´s and inns are usually set up as one property with a number of rooms. If you have several independent lodgings e.g. apartments or villas you can still set them up as rooms if it suits your marketing strategy. Each room (which can also be an apartment, house etc) can have its own pricing and booking rules.

Making different properties means each can have it's own property booking page (if required with individual design). You can also use a multiple property booking page with advanced search functions (e.g. facilities, location) showing all properties.

If you're renting your property as a whole, you still need to define one "Room" which in your case represents your complete property.

If you are using the channel manager we advise to set the booking system up as similar as your booking channels. If your lodgings have different hotel/property codes for booking.com etc. then they must be setup as different properties in the system.

For further information see [[Agency_%26_Multiple_Property_Setup|here]].

== '''Step 1''' - General Account Settings ==
Click on '''SETTINGS''' in the top menu bar.

*Go to '''ACCOUNT''' and complete your details

*If you want to use a language other than English on your booking page, go to '''SETTINGS''' -> '''BOOKING PAGE'''-> '''INTERNATIONALIZATION''' and tick the ones you want to use. If you enable more than one language you will see tabs for each language in your descriptions, information on your booking page and notifications. Descriptions have to be entered in each language tab.

<embedvideo service="youtube">https://www.youtube.com/watch?v=2nNidEDdm4w</embedvideo>

== '''Step 2''' - Property Set UP ==
You can import properties or create them manually.

===Import from Airbnb===
If you have a listing on Airbnb you can import it and create a new property with a new room or add a room in a property you already have in Beds24. Click [[AirBnB.com_XML|here]] for instructions.

===Import via Beds24 API ===
The functions are documented directly in the [https://api.beds24.com/ API].

===Manual creation ===
Go to '''PROPERTIES''' -> '''DESCRIPTION''' and complete your property information

<embedvideo service="youtube">https://www.youtube.com/watch?v=S07yG0EUT88</embedvideo>

== '''Step 3''' -Rooms and Offers ==

If you have a listing on Airbnb you can import it and create a new property with a new room or add a room in a property you already have in Beds24. Click [[AirBnB.com_XML|here]] for instructions.

*To set rooms up go to '''PROPERTIES''' -> '''ROOMS'''. A click on '''EDIT''' will open a field where you can set the name and quantity of "Rooms" of that type available.

Don't forget to '''SAVE'''!

*Go to '''PROPERTIES''' -> '''ROOMS''' -> '''OFFERS'''.
An offer is the price combined with certain conditions. Each room/unit has one or more offers. "Offer 1" is your standard offer to the guest which is always displayed.

You have the option to sell a room at up to four different prices eg. packages, promotions or discounted conditional rates. Each offer can have its own "Booking Type".

If you copy a room all settings will be automatically applied to the copy. If you want to link prices between different rooms remove the prices before you copy the rooms.

== '''Step 4''' - Set your Prices ==
Without prices the system can not show availability.

If you have several rooms with a similar pricing structure you can "link" prices with or without offsets to multiple rooms.

The system has two types of prices:
*Daily Prices
*Rates

<span class="circle" >Tip</span> ''Click on the "Price Check" button on the CALENDAR or SUPPORT page then on "Calculate" to find our why you have not price or how a price is calculated''

Note: If you use rates you do not need to set up Daily Prices for every day. If required you can use a Daily Price to adjust the prices for an individual date or date range.

Which type you use depends on your pricing structure:

'''Daily Prices'''

Daily Prices are prices for one date. Up to four prices per date can be defined for example for different occupancies.

Daily Prices can be used:
*If you want to fine tune prices on a daily basis
*if you do not use Last Minute or Early Bird pricing

Go to '''CALENDAR''' in the top menu. This is a table giving you a complete overview of your bookings, rates and inventory. By ticking the boxes you can select what you want to display.

Activate '''DAILY PRICES'''. You can set your room prices here. Click in the DAILY PRICE row and set price and date range and click '''SAVE'''. You may modify individual dates as required. Rules for daily prices can be set in SETTINGS->PROPERTIES->ROOMS->DAILY PRICES.

<embedvideo service="youtube">https://www.youtube.com/watch?v=iFht8sLJg9g</embedvideo>

'''Rates'''

Rates have a start and end date so they apply to a range of dates. Rates contain many rules about the conditions which must apply to make them available. Multiple rates can be used to create complex pricing structures. If multiple rates are available for the same dates the rules of each rate will determine which rate is offered.

Rates can be used:
*for different weekend/weekday prices
*for prices for extra guests or extra children apply
*If you require the guest to book more than one day before Check-in
*If you want a price to be available only certain days in advance (e.g. Last Minute or Early Bird)
*if you want to allow guests to enquire if no price can be found but the room is not fully booked
*for special pricing for channel management

Go to RATES in the top menu. Multiple rates and discounts may be defined for each room. When multiple rates exist for a given date the system default will calculate and offer the lowest price that matches your criteria.

When creating multiple rates you would generally set your highest price to always be available and create discounted price rates for longer stays, specific days of the week or date ranges as you require. This way you can create sophisticated rate models.

'''Adding Rates and Discounts''': To add a new rate click on the button ADD RATE

'''Link a Rate:''' One rate can be used for multiple rooms. For which room a rate is used is defined in the "Rooms" tab of the rate.

'''Copy a Rate:''' If you want to use the same rate for another room click on SAVE AS A COPY

'''Changing Rates and Discounts''': Click on the rate you want to change and enter your changes. You can delete rate setting and add new ones. You may re-use old rates that are still in the system by changing their start and end dates.

<embedvideo service="youtube">https://www.youtube.com/watch?v=zT65okbSXIE</embedvideo>

'''Combination of Daily Prices and Rates'''

It is not necessary to use both daily prices and rates but a combination of daily prices and rates can be used to fine tune pricing structures.

*For example Daily Prices can be used to override the price and conditions of a rate for individual dates.
*The booking rules for your rates and daily prices will determine which daily price or rate will be used.

== '''Step 5''' - Enter existing Bookings==
To avoid double bookings it is advisable to enter the bookings you already have. You have different options:

*In CALENDAR you will find a row INVENTORY. The number shows rooms remaining to sell. They can be edited to quickly change your availability. Doubleclick to open a popup and save the changes. (it is only possible to lower the number based on the value in Settings > Properties > Rooms > Setup > Quantity of this type and any existing bookings)

*To ''Add Bookings'' manually click on the suitcase icon in the CALENDAR or on the "Add Booking" link in the BOOKINGS menu.
*If you are comfortable working with .csv you can upload bookings into Beds24 using our API (https://www.beds24.com/api/). You will see the instructions when you click on putBookingCSV (https://www.beds24.com/api/csv/putbookingscsv.php). To use the API you need to allow API access in SETTINGS -> ACCOUNT -> ACCOUNT ACCESS
*Upcoming bookings from booking.com can be automatically imported.

== '''Step 6''' - Check and Customise your Booking Page==
Go to SETTINGS->BOOKING PAGE.

You have the option to fully customise the look and the content of your booking page. For an overview of your options please go to [[Customise Booking Page]].
== '''Step 7''' - Install your Booking Button, Box, Strip, Calendar or one of our other Booking Widgets ==
Booking widgets connect your website to your booking page. There is a choice including booking buttons, booking boxes, booking strips, calendars. Go to SETTINGS->BOOKING PAGE->BOOKING WIDGETS. Choose the widget you want to use. If required you can customise the appearance. If you need help please click on the HELP button on the top rights of the widgets page.

Copy your widget to your website. To install the booking widgets on your web site you will need the ability to edit the HTML of your page. This may involve knowing the passwords for your web server and the ability to transfer your files. Your web hosting service should be able to provide information and assist you with this.

== '''Step 8''' - Do some test bookings to check everything is working. ==

This is how you can check everything is working:

1. Your own web site
Click on the screen icon in the top right menu of the control panel or go to SETTINGS->BOOKING PAGE to view your booking page and make a couple of test bookings.

The 'Price Check' tool shows you which prices and rules apply for specific dates//selections and why a certain price or rule was applied or not applied. Just enter your booking condition then click on 'Calculate'. You can find links to the 'Price Check' tool on the RATES, CALENDAR and SUPPORT pages.

2. Channels
Channels which receive prices from Beds24:
Go to SETTINGS->CHANNEL MANAGER->BOOKING.COM (for example) and click on 'View Actual Data' to check what we are sending. If you are not seeing and are not receiving error messages and the display on channels page is correct the connection is working.

Channels which only receive inventory from Beds24:
Check if the availability on the channels website is the same as on the CALENDAR page in Beds24.

'''Congratulations! You are now receiving on-line bookings.''' New on-line bookings will be added automatically. You can also enter new bookings manually clicking on "Add Booking" on the BOOKINGS page.

== '''Customise''' ==
*Optionally you can [[:category:Confirmation_Messages|customise the booking confirmations to guests]] and set the system [[Outgoing_Email|use your own Email address for sending]]

== Other Features and Functions ==
When you click on FUNCTIONS in the top left menu you will see links to the menu pages of key features and functions.

[[Image:support.png|800px|link=]]
[[Media:support.png|view large]]

← Older revision	Revision as of 01:32, 19 May 2021
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← Older revision	Revision as of 02:24, 12 March 2019
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 '''Congratulations! You are now receiving on-line bookings.'''  New on-line bookings will be added automatically. You can also enter new bookings manually clicking on "Add Booking" on the BOOKINGS page.
-== 10. More customisation options==
+== '''Customise'''  ==
-*Optionally you can
+*Optionally you can [[:category:Confirmation_Messages|customise the booking confirmations to guests]] and set the system [[Outgoing_Email|use your own Email address for sending]]
-== 11. Other Features and Functions ==
+== Other Features and Functions ==
 When you click on FUNCTIONS in the top left menu you will see links to the menu pages of key features and functions.
 [[Image:support.png|800px|link=]]
 [[Media:support.png|view large]]

Do the initial Setup - Revision history

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Beds24>Annette: /* Manual creation */

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Beds24>Annette at 19:31, 11 March 2019

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